Administrative Assistant

Job Functions, Duties, Responsibilities and Position Qualifications:

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Position Summary

The Administrative Assistant provides administrative and office support across a multi-function clinical testing laboratory. This role supports SRL leadership, including the SRL President and Operations Manager, and serves as a key point of contact between leadership and internal administrative departments.

The Administrative Assistant is the front-facing representative for SRL, responsible for managing incoming calls, correspondence, and visitor interactions. This position ensures efficient daily office operations while maintaining a professional, organized, and welcoming environment.

Location: Austin, TX 78727
Days/Hours: Monday to Friday, 8am to5pm
Full-time: Benefit Eligible

Job Responsibilities

• Provide administrative and operational support to SRL Leadership and Administrative staff.
• Serve as the primary office contact for SHUSA Central departments such as Human Resources and other shared service teams.
• Maintain a professional and welcoming environment in the SRL lobby.
• Greet and assist incoming guests and visitors.
• Answer, screen, and route incoming phone calls and messages.
• Distribute USPS and interoffice mail and manage incoming and outgoing correspondence.
• Distribute FedEx and UPS deliveries and prepare outgoing shipments and labels.
• Maintain calendars, schedule meetings, reserve conference rooms, and coordinate events and travel for leadership as needed.
• Ensure supported staff is prepared with appropriate materials and information for meetings, events, and travel.
• Maintain accurate inventory of office and break room supplies.
• Order office supplies and coordinate deliveries with vendors.
• Collect, organize, and maintain vendor contact and reference information for administrative purposes.
• Assist with general office organization, documentation, and recordkeeping.

Job Qualifications

• High School Diploma or GED required.
• Minimum of two years of experience using computers, including working proficiency in Word, Excel, PowerPoint, internet tools, and ATS or CRM database applications.
• Previous experience in an administrative or office support role preferred.
• Healthcare or laboratory environment experience preferred.

Skills

• Ability to understand and follow verbal and written instructions.
• Strong organizational skills with the ability to coordinate multiple priorities effectively.
• Adherence to established policies and procedures.
• Ability to perform duties accurately and on time despite frequent interruptions.
• Strong customer service skills.
• Ability to maintain confidentiality and discretion with sensitive information.
• Excellent written, verbal, and electronic communication skills.
• Ability to work effectively under deadlines.

Scheduled Weekly Hours:

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Sonic Healthcare USA is an equal opportunity employer that celebrates diversity and is committed to an inclusive workplace for all employees. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, age, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.